Privacy Policy

ECC Service Specific Privacy Notice

What service is being provided?

Active Essex exists to make sport and physical activity happen for you. You may sign up for our Ambassador programme or in order to use our activity finder or receive our newsletter.

What personal data do we need from you?

Name and contact details

Who will be using your personal data?

  • The Data Controller is Essex County Council
  • The Data Protection Officer for Essex County Council can be contacted at [email protected].
  • Sway is a Data Processor supporting this purpose

What will it be used for and what gives us the right to ask for it and use it?

  • Service Delivery
  • Service planning and improvements
  • Prevention and detection of crime and fraud

If we cannot use your data We will be unable to provide you with Active Essex services.

Our legal basis for using your personal data is Consent. Prevention and detection of crime and fraud.

As we need your consent you may withdraw your consent at any time by contact us.

Who else might we share your data with?

We may share your information with your local authority for joint campaigns, we will always inform of this.

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?


ECC Service Specific Privacy Notice

How long will your data be kept?

  • We will stop using your data after 2 years.
  • Your data will be deleted immediately after we stop using it.

Our use of your data will be subject to the following legal rights:

  • Your Right to be Informed
  • Your Right to Access your personal data
  • Your Right for us to Rectify your personal data
  • Your Right to have your personal data Erased
  • Your Right to Restrict our processing of your personal data
  • Your Right to Object to how we use your personal data

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulation 2016

The General Data Protection Regulation 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address Data Protection Officer, Information Governance Team, Essex

County Council, County Hall, Market Road, Chelmsford, Essex,


Email [email protected]

Phone Number 0333 013 9824

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address Information Commissioner's Office, Wycliffe House, Water Lane,

Wilmslow, Cheshire, SK9 5AF

Online Form

Phone Number 0303 123 1113